Aadhaar Seva Kendra Registration 2026, Aadhaar Centre Opening Process, Eligibility, Documents, Operator/Supervisor Certificate, Equipment, Fees, Online Application and FAQs

Last Updated: August 2026

If you are looking for information about Aadhaar Seva Kendra Registration New Process 2026, there is one very important thing to understand first:

Aadhaar Seva Kendra (ASK) and an Aadhaar Enrolment Centre are not always the same thing.

UIDAI-run Aadhaar Seva Kendras (ASKs) are dedicated Aadhaar service centres operated by UIDAI. In addition, Aadhaar enrolment and update services are also provided through authorised centres operated by Registrars and Enrolment Agencies, including centres associated with banks, post offices, CSCs, BSNL and State Government offices.

Therefore, an individual generally cannot simply pay a fee and purchase an “Aadhaar Seva Kendra franchise” directly from UIDAI. The route to work at or operate an Aadhaar enrolment centre depends on the UIDAI ecosystem, including Registrars, Enrolment Agencies, certified Operators and Supervisors.

What Is an Aadhaar Seva Kendra?

An Aadhaar Seva Kendra (ASK) is a dedicated centre where residents can access Aadhaar enrolment and update services.

UIDAI states that its Aadhaar Seva Kendras provide services including:

• New Aadhaar enrolment
• Demographic updates
• Name update
• Address update
• Gender update
• Date of Birth update
• Mobile number/email update
• Biometric updates
• Photograph update
• Fingerprint update
• Iris update
• Mandatory biometric updates for children
• Document update
• Aadhaar download and printing

Important: Can Anyone Open an Aadhaar Seva Kendra?

This is one of the most searched questions.

Short answer:

You cannot simply open a UIDAI-run Aadhaar Seva Kendra by purchasing a private franchise.

UIDAI describes its own ASKs as UIDAI-run centres. Other Aadhaar enrolment centres operate through the broader Registrar/Enrolment Agency ecosystem.

UIDAI’s official ecosystem explains that:

• Registrars are entities authorised/recognised by UIDAI.
• Enrolment Agencies (EAs) are entities hired by Registrars to perform Aadhaar enrolment/update work.
• Operators and Supervisors are engaged and activated through the authorised ecosystem.
• Enrolment stations must be registered and configured according to UIDAI requirements.

Aadhaar Centre vs Aadhaar Seva Kendra

Feature	UIDAI Aadhaar Seva Kendra	Other Aadhaar Enrolment Centre
Operated by	UIDAI	Registrar/Enrolment Agency ecosystem
New Enrolment	Yes	Depending on centre authorisation
Aadhaar Update	Yes	Depending on services authorised
Biometric Update	Yes	Depending on authorisation
Private Franchise	Not a simple franchise model	May operate through authorised ecosystem
Operator	UIDAI/authorised staff	Certified and activated Operator
Supervisor	Centre management structure	Mandatory Supervisor for enrolment centre
Appointment	UIDAI ASK appointment system	Depends on Registrar/centre
Location	UIDAI-selected	Authorised/approved location
Equipment	UIDAI specifications	UIDAI specifications

UIDAI’s own handbook distinguishes Registrar-run Aadhaar Enrolment Centres from UIDAI-run Aadhaar Seva Kendras. Registrar-run centres include centres in banks, post offices, CSCs, BSNL centres and State Government offices.

New Aadhaar Seva Kendra Registration Process 2026

If your objective is to start providing Aadhaar enrolment/update services through your organisation or centre, the process generally involves the authorised UIDAI ecosystem.

Step 1 → Identify the authorised Registrar/Enrolment Agency
Step 2 → Obtain engagement/authorisation as applicable
Step 3 → Select eligible Operator/Supervisor
Step 4 → Aadhaar enrolment of staff and obtain Aadhaar number
Step 5 → Register for UIDAI certification examination
Step 6 → Pass Operator/Supervisor certification
Step 7 → Staff activation by the authorised Enrolment Agency
Step 8 → Arrange UIDAI-compliant equipment
Step 9 → Register and configure the enrolment station
Step 10 → Complete testing, software and user setup
Step 11 → Start Aadhaar enrolment/update work only after activation and authorisation

UIDAI’s Enrolment Agency guidance specifically includes procurement of required devices, registering and activating Operators/Supervisors, station registration, software installation and user setup.

Who Can Become an Aadhaar Operator?

According to UIDAI’s current enrolment/update FAQ, an Operator is employed by an Enrolment Agency to perform enrolment at enrolment stations.

The basic eligibility includes:

Requirement	Eligibility
Age	18 years or above
Education	10+2 pass; graduation preferred
Aadhaar	Candidate should be enrolled and Aadhaar number generated
Computer Knowledge	Basic computer knowledge required
Local Language	Should be comfortable with local-language keyboard/transliteration
Certification	UIDAI-authorised Operator Certificate required
Engagement	Must work through an authorised Enrolment Agency

Who Can Become an Aadhaar Supervisor?

A Supervisor is responsible for operating/managing an enrolment centre.

UIDAI states that a Supervisor must satisfy requirements including:

• Age 18 years or above
• 10+2 pass; graduation preferred
• Aadhaar enrolled and generated
• Good computer understanding/experience
• UIDAI Supervisor Certificate
• Training as prescribed
• Local-language keyboard/transliteration familiarity
• Engagement and activation by an Enrolment Agency before starting enrolment work

Important: UIDAI states that one Supervisor is mandatory at each Enrolment Centre.

Operator vs Supervisor – What’s the Difference?

Feature	Operator	Supervisor
Minimum age	18 years	18 years
Education	10+2; graduate preferred	10+2; graduate preferred
Aadhaar	Required	Required
Computer knowledge	Basic	Good understanding/experience
Certification	Operator Certificate	Supervisor Certificate
Main role	Capture/update enrolment data	Manage/supervise enrolment centre
Agency activation	Required	Required
Supervisor position	No	Yes
Mandatory at centre	Not as Supervisor	At least one Supervisor

Aadhaar Operator/Supervisor Certification Exam

UIDAI has a Training, Testing & Certification ecosystem for Aadhaar enrolment staff.

The certification examination is conducted through the Testing and Certification Agency appointed by UIDAI. UIDAI’s current information identifies NSEIT Ltd. as the Testing and Certification Agency.

Current exam information

Particular	Details
Exam mode	Online
Questions	100 MCQs
Duration	120 minutes
Passing marks	65
Certification exam fee	₹470.82 including GST
Re-exam fee	₹235.41 including GST
Re-exam	Minimum 15 days
Certificate validity	3 years

Can Anyone Directly Apply for the Aadhaar Certification Exam?

UIDAI’s FAQ says that an individual can apply for the certification exam after obtaining an authorisation letter from a Registrar/Enrolment Agency. It also states that an updated and valid Aadhaar is mandatory for exam registration.

Documents Required for Aadhaar Operator/Supervisor

The exact onboarding documents can depend on the Enrolment Agency, but commonly required information/documents may include:

Document/Information	Purpose
Aadhaar	Identity and ecosystem onboarding
Educational Certificate	Qualification verification
PAN	Financial/identity records where required
Passport-size Photograph	Personnel record
Mobile Number	Communication
Email ID	Registration/communication
Address Details	Personnel verification
Authorisation Letter	Certification exam registration
Police/Background Verification	Where required by onboarding process
Certification Certificate	Proof of UIDAI certification
NDA/Engagement Documents	Agency onboarding where applicable

UIDAI’s Registrar guidance also states that resources should undergo due diligence/background checks and sign a Non-Disclosure Agreement before onboarding.

Equipment Required for Aadhaar Enrolment Centre

An Aadhaar enrolment station is not simply a normal computer shop.

UIDAI requires equipment to meet prescribed specifications and biometric devices to meet applicable UIDAI certification/specification requirements.

Depending on the approved setup, the centre may require items such as:

• Computer/laptop
• UIDAI-approved biometric devices
• Fingerprint scanner
• Iris scanner
• Camera/webcam as prescribed
• Printer
• Scanner
• GPS/location-related equipment where required
• UPS/power backup
• Internet connection
• Appropriate workstation/furniture
• Required software
• Other accessories specified by UIDAI

Important: Do not purchase expensive biometric equipment simply because a private seller claims it is “Aadhaar approved.” First confirm the current UIDAI specifications and requirements applicable to your authorised setup.

Aadhaar Centre Software and Station Registration

UIDAI’s Enrolment Agency process includes:

1. Obtaining Registrar code.
2. Obtaining EA code.
3. Installing the latest Aadhaar software.
4. Registering/configuring client laptops.
5. Completing user setup.
6. Loading/testing pre-enrolment data where applicable.
7. Registering the enrolment station.

Registrar Code + EA Code + UIDAI software + user setup + station registration + certified staff + activation

Can a CSC Become an Aadhaar Centre?

Yes, CSCs can be part of the Aadhaar enrolment-centre ecosystem where they are authorised through the applicable Registrar/Enrolment Agency arrangement.

UIDAI’s 2026 handbook identifies CSCs among locations where Registrar-run Aadhaar Enrolment Centres may operate.

However:

Having a CSC does not automatically mean that every CSC can provide Aadhaar enrolment/update services.

The centre and staff must have the required authorisation, certification, activation and infrastructure.

Aadhaar Centre Registration – What Is the Actual Route?

For a person who wants to operate an Aadhaar centre, it is useful to understand the three levels:

Level 1 – UIDAI

UIDAI establishes the rules, standards, software, certification and ecosystem.

Level 2 – Registrar

Registrar is an entity authorised/recognised by UIDAI. Registrars include State Governments and certain banks/public-sector organisations and other eligible entities.

Level 3 – Enrolment Agency

Enrolment Agencies are hired by Registrars to undertake Aadhaar enrolment/update activities. They provide Operators and Supervisors and establish enrolment stations according to requirements.

Can a Private Person Become an Enrolment Agency?

This is different from becoming an Operator.

An Enrolment Agency (EA) is an organisation that is engaged by a Registrar for Aadhaar enrolment/update work and must meet applicable UIDAI requirements. UIDAI describes EA engagement as being subject to organisational profile verification and technical/financial evaluation.

Therefore, an individual shop owner should not assume that obtaining an Operator Certificate automatically makes them an Enrolment Agency.

Aadhaar Seva Kendra Registration Process – Step-by-Step

If you are serious about starting an Aadhaar-related service centre, follow this sequence.

Step 1: Decide Your Route

Determine whether you want to:

• Become an Aadhaar Operator
• Become a Supervisor
• Operate a centre through an authorised organisation
• Become/participate as an Enrolment Agency
• Provide Aadhaar services through an existing authorised setup

Step 2: Find an Authorised Registrar/EA

Do not start by purchasing machines.

First identify the organisation through which Aadhaar work can legally be assigned.

Step 3: Get Authorisation

Obtain the required authorisation/engagement documentation.

Step 4: Complete Training

Study the current UIDAI training material and complete the training requirements applicable to your role.

Step 5: Pass Certification

Pass the applicable Operator/Supervisor certification exam.

Step 6: Get Activated

Passing the exam alone does not mean you can immediately start Aadhaar enrolment.

The Operator/Supervisor must be engaged and activated through the authorised ecosystem.

Step 7: Prepare Centre

Arrange the infrastructure according to current UIDAI requirements.

Step 8: Register Station

Complete the applicable station registration, software and user setup.

Step 9: Testing

Complete the required testing/configuration.

Step 10: Start Services

Begin Aadhaar enrolment/update work only after receiving the necessary activation/authorisation.

Aadhaar Centre Registration Documents

If you are applying through an authorised organisation, keep the following information ready:

Document	Common Use
Aadhaar Card	Applicant/staff identity
PAN Card	Identity/financial records
Educational Certificate	Eligibility
Photograph	Personnel record
Mobile Number	Communication
Email ID	Online communication
Address Proof	Verification
Police Verification	Where required
Authorisation Letter	Exam/onboarding
Operator/Supervisor Certificate	Certification
Agreement/Engagement Letter	Agency onboarding
Centre Address Proof	Centre verification
Infrastructure Details	Centre assessment
Infrastructure Details	Equipment compliance
Other declarations	As prescribed by agency

The final document list should always be confirmed with the authorised Registrar/Enrolment Agency handling your onboarding.

How Much Does Aadhaar Seva Kendra Registration Cost?

There is no single universal “Aadhaar Seva Kendra franchise fee” published by UIDAI that every individual must pay to open a centre.

Costs can arise from different parts of the process, such as:

• Certification examination
• Re-examination
• Computer/laptop
• Approved biometric devices
• Printer/scanner
• Internet
• UPS/power backup
• Furniture
• Premises
• Staff
• Compliance/training
• Other agency-specific costs

UIDAI currently lists the certification examination fee at ₹470.82 including GST and re-examination at ₹235.41 including GST.

Warning: If someone asks for a large amount of money claiming: “Pay this amount and UIDAI will give you an Aadhaar Seva Kendra franchise.” Verify the claim through UIDAI and the relevant Registrar/EA before making any payment.

Is There a Fixed Aadhaar Centre Franchise Fee?

No universal private franchise fee should be assumed.

The actual financial requirements depend on the route through which the centre is authorised and the organisation involved.

This is particularly important because many websites and agents use phrases such as:

• Aadhaar franchise
• Aadhaar Seva Kendra franchise
• UIDAI franchise
• Aadhaar centre dealership
• Aadhaar ID centre

These terms do not by themselves prove that the offering is an official UIDAI-authorised franchise.

Aadhaar Seva Kendra Services

Service	Available at UIDAI ASK?
New Aadhaar Enrolment	Yes
Name Update	Yes
Address Update	Yes
Gender Update	Yes
Date of Birth Update	Yes
Mobile Number Update	Yes
Email Update	Yes
Photograph Update	Yes
Fingerprint Update	Yes
Iris Update	Yes
Mandatory Biometric Update	Yes
Document Update	Yes
Aadhaar Download/Print	Yes

UIDAI confirms these services for its Aadhaar Seva Kendras.

Aadhaar Seva Kendra Appointment

UIDAI-run Aadhaar Seva Kendras use an online appointment facility.

Residents can book appointments through the official UIDAI appointment system.

Service	Official Link
Aadhaar Appointment	Book Aadhaar Appointment
UIDAI Website	Visit UIDAI Official Website
Find Aadhaar Centre	Locate Aadhaar Enrolment Centre
UIDAI Helpline	Call 1947

UIDAI states that its ASK appointment service is free and does not require an Aadhaar-registered mobile number for booking.

Aadhaar Seva Kendra Timings

UIDAI-run Aadhaar Seva Kendras normally operate:

9:30 AM to 5:30 PM

and are open seven days a week except national/regional holidays, according to UIDAI’s current ASK information.

Other Aadhaar enrolment centres can have different timings according to their respective Registrars.

How to Find the Nearest Aadhaar Centre?

You can locate an Aadhaar enrolment centre through the official UIDAI search facility.

Official methods

1. UIDAI website
2. Aadhaar centre locator
3. mAadhaar App
4. UIDAI helpline 1947

UIDAI’s 2026 Aadhaar handbook lists these methods for locating centres.

Official Centre Locator: Find Aadhaar Enrolment Centre

What Is the Difference Between Aadhaar Enrolment and Aadhaar Update?

Aadhaar Enrolment

This means creating an Aadhaar record for a person who does not already have Aadhaar.

During enrolment, UIDAI captures demographic information and biometric information according to the applicable process.

Aadhaar Update

This means changing existing Aadhaar information, such as:

• Name
• Address
• Date of Birth
• Gender
• Mobile
• Email
• Photograph
• Fingerprints
• Iris

What Information Is Captured During Aadhaar Enrolment?

UIDAI’s enrolment process includes demographic and biometric information.

Demographic information

• Name
• Date of Birth/Age
• Gender
• Address
• Mobile number
• Email, where provided

Biometric information

• Photograph
• 10 fingerprints
• Both iris scans

For children below five years, the applicable parent/guardian information and biometrics are handled according to UIDAI’s child-enrolment process.

What Documents Are Required for New Aadhaar Enrolment?

The exact documents depend on the enrolment method and applicant’s circumstances.

UIDAI recognises document-based enrolment and Head of Family (HoF)-based enrolment.

Commonly relevant document categories include:

Document Type	Meaning
Proof of Identity (PoI)	Establishes identity
Proof of Address (PoA)	Establishes address
Proof of Date of Birth	Used where date of birth needs verification
Proof of Relationship (PoR)	Used in applicable HoF-based enrolment

Applicants should use only documents appearing on the current UIDAI accepted-document list.

Aadhaar Operator Certification – Important Links

Purpose	Official Link
UIDAI Official Website	uidai.gov.in
Training, Testing & Certification	UIDAI Training & Certification
Certification Registration	UIDAI/NSEIT Certification Portal
Aadhaar Centre Locator	Aadhaar Centre Locator
Aadhaar Appointment	Book Aadhaar Appointment
UIDAI Contact	1947

Common Reasons Why Aadhaar Centre Applications/Onboarding Can Fail

An application or onboarding request can face problems because of:

• Incorrect information
• Invalid documents
• Lack of required authorisation
• Non-certified operator
• Inactive operator/supervisor
• Non-compliant biometric devices
• Incorrect software setup
• Station not properly registered
• Failure to meet agency requirements
• Security/compliance violations
• Poor quality enrolment data

UIDAI’s ecosystem places strong emphasis on authorised personnel, certified operators/supervisors, approved devices, station registration and data security.

Can an Aadhaar Operator Work Without Certification?

No.

UIDAI states that certification is mandatory for candidates working as Enrolment Operators/Supervisors under the applicable certification process.

Passing the certification exam is one part of the process; the candidate also needs the appropriate engagement and activation through the authorised Registrar/Enrolment Agency.

Does Passing the Exam Automatically Give You an Aadhaar Centre?

No.

This is a very important distinction.

Certification ≠ Centre Authorisation

Passing the Operator/Supervisor exam means you have obtained the required certification for that role.

It does not automatically mean:

• You own an Aadhaar centre.
• You can start enrolling residents independently.
• UIDAI has granted you a centre.
• You can use any biometric device.
• You can appoint other operators.
• You can issue Aadhaar independently.

The person must work within the authorised UIDAI ecosystem and be engaged/activated as required.

Can an Aadhaar Operator Open His Own Private Centre?

Not simply on the basis of an Operator Certificate.

An Operator Certificate qualifies an individual for the Operator role; the actual enrolment centre requires appropriate authorisation, station registration and engagement through the UIDAI ecosystem.

Aadhaar Centre and Data Security

Aadhaar work involves extremely sensitive identity and biometric information.

Therefore, authorised centres must follow UIDAI’s security and process requirements.

Operators should:

• Protect resident information.
• Follow UIDAI processes.
• Use authorised software.
• Use compliant devices.
• Avoid unauthorised copying of resident data.
• Keep documents secure.
• Never misuse Aadhaar information.
• Follow confidentiality requirements.

UIDAI’s Registrar and EA framework includes data-security, document protection and confidentiality obligations.

Important Warning About Fake Aadhaar Franchises

Before paying any agent, verify:

1. Is the organisation actually authorised?

Ask for the Registrar/EA details.

2. Is the operator certification process genuine?

Use the official UIDAI/NSEIT certification portal.

3. Is the centre officially authorised?

A certificate or ID card shown by an agent is not enough.

4. Are the devices UIDAI-compliant?

Do not purchase devices based only on seller claims.

5. Is there an official agreement?

Read the engagement/authorisation documents carefully.

6. Is payment being requested to a personal bank account?

Be especially cautious.

7. Does the website look official?

Prefer official UIDAI domains.

Frequently Asked Questions

Final Conclusion

The Aadhaar Seva Kendra Registration New Process 2026 should not be understood as a simple private franchise application.

The UIDAI Aadhaar ecosystem works through Registrars, Enrolment Agencies, certified Operators and Supervisors, registered stations, approved equipment and prescribed software/processes.

If your goal is to work as an Aadhaar Operator or Supervisor, the practical route is to meet the eligibility requirements, obtain the required authorisation, complete the applicable certification process and then get engaged/activated through an authorised Enrolment Agency.

If your goal is to operate an Aadhaar enrolment centre, you need to go beyond the individual certification route and establish the appropriate authorised centre/agency arrangement, including compliant equipment, station registration, software, staff activation and operational requirements.

Most importantly, do not pay an agent merely because they advertise an “Aadhaar Seva Kendra Franchise.” Verify the organisation, authorisation and current process directly through UIDAI or the relevant Registrar/Enrolment Agency.

Important Disclaimer

This article is for general informational purposes. UIDAI processes, certification requirements, fees, technical specifications, empanelment opportunities and centre-authorisation arrangements can change. Before making any investment or purchasing equipment, verify the latest information on the official UIDAI website and with the authorised Registrar/Enrolment Agency.

For official assistance, contact UIDAI at 1947.

Birth and Death Certificate New Process 2026, Required Documents, Online Application, Late Registration Rules, 21-Day Rule, Magistrate Order and FAQs

Last Updated: August 2026

Birth Certificate (जन्म प्रमाण पत्र) and Death Certificate (मृत्यु प्रमाण पत्र) are among the most important official records issued under India’s civil registration system. Birth and death registration is mandatory, and the process is administered through the Registrar General of India along with State/UT registration authorities and local Registrars.

In 2026, an important change has been made in the rules for delayed registration of births and deaths. The Registration of Births and Deaths (Amendment) Act, 2026 received Presidential assent on 6 August 2026.

However, the amendment will come into force from the date notified by the Central Government. Therefore, applicants should check the latest notification and the instructions of their local Registrar before applying under the new delayed-registration provisions.

Birth and Death Certificate | Quick Overview

Service	Information	Official Link
Birth Certificate	Registration of a birth and issue of certificate	CRS / Birth & Death Services
Death Certificate	Registration of a death and issue of certificate	CRS / Birth & Death Services
Government Services	Find state/local birth & death services	National Government Services Portal
Law & Rules	Registration of Births and Deaths Act	India Code – RBD Act
National Portal	Government information and services	India.gov.in

What Is a Birth Certificate?

A Birth Certificate is an official government record containing information about a person’s birth, such as the date of birth, place of birth and other prescribed details.

Under the Registration of Births and Deaths framework, births are registered by the competent Registrar for the area where the birth occurred.

Birth registration is also important because the 2023 amendment made the birth certificate a key document for proving date and place of birth for several purposes, including educational admission, driving licence, voter list, marriage registration, government employment, passport and Aadhaar-related purposes for persons covered by the law.

What Is a Death Certificate?

A Death Certificate is the official record of a person’s death. It normally records details such as the deceased person’s name, date and place of death and other prescribed information.

A death certificate is commonly required for:

• Insurance claims
• Pension and family pension matters
• Bank and financial account-related procedures
• Property and inheritance matters
• Legal heir-related processes
• Government records
• Closure or transfer of certain services and accounts

Birth & Death Registration Is Mandatory

The Registration of Births and Deaths Act, 1969 provides the legal framework for registration of births and deaths in India. The National Government Services Portal states that registration of births, deaths and stillbirths is mandatory, while implementation is carried out through State Government-appointed registration authorities.

Important: Birth and death registration is generally done at the place where the event occurred, not simply according to the applicant’s present residential address. The official CRS material also states that births and deaths are registered at the place of occurrence.

New Birth & Death Certificate Process 2026

The biggest point applicants need to understand in 2026 concerns delayed registration.

The 2026 amendment creates a clearer distinction for registrations delayed beyond one year:

Time from Birth/Death	Registration Route	Main Requirement
Within 21 days	Normal registration	Report to competent Registrar
After 21 days but within 30 days	Delayed registration	Prescribed late fee
After 30 days but within 1 year	Delayed registration	Written permission of District Registrar/competent authority + prescribed fee + prescribed self-attested document
After 1 year but within 2 years	Executive Magistrate route under 2026 amendment	DM/SDM/authorised Executive Magistrate order, verification and prescribed fee
More than 2 years	Judicial route under 2026 amendment	Judicial Magistrate First Class order, verification and prescribed fee

The existing Act provides the 21-day normal reporting period and the delayed-registration framework. The 2026 amendment changes the authority for very late registrations so that more than two years’ delay requires an order from a Judicial Magistrate First Class, while the 1–2 year period remains under the executive-magistrate route.

Important: The 2026 amendment has received Presidential assent, but its commencement depends on a Central Government notification. Applicants should therefore verify whether the amended provisions have been brought into force for their application date.

Birth Certificate Documents Required

The exact document list can vary according to the State, local Registrar, type of birth and whether the birth occurred in a hospital or at home.

Document	What it is?
Birth Report	Hospital/medical birth report, where applicable
Discharge Summary	Hospital discharge document, if available
Parents’ ID	Aadhaar/other accepted identity document, where required
Address Proof	Accepted residence/address document, if required
Marriage-related document	May be requested in some cases
Application/Form	Prescribed birth registration form/details
Delayed Registration Document	Self-attested declaration/other prescribed documents when delayed
Magistrate Order	Required where applicable for very late registration

Do not assume that every applicant needs every document above. The local Registrar may require additional documents depending on the circumstances.

Death Certificate Documents Required

Document	Purpose
Medical Certificate / Cause of Death Certificate	Evidence of death and cause where medically certified
Hospital Discharge/Death Record	Hospital death documentation
Deceased Person’s ID	Identification where required
Informant’s ID	Identification of person reporting death
Address/Supporting Proof	Additional verification where required
Registration Form	Official death registration details
Delayed Registration Documents	Required for late registration
Magistrate/Authority Order	Required in applicable delayed cases

For hospital deaths, the medical institution has statutory responsibilities relating to reporting and certification of cause of death. The 2023 framework also strengthened medical certification provisions.

How to Apply for Birth Certificate Online?

The online process depends on the State/UT and whether the event falls within the coverage of the revamped CRS portal or a state/local-government portal.

The Government Services Portal currently provides access to CRS-related services and states that the revamped CRS portal is available for specified States/UTs, while other areas may use the relevant CRS/state/local portal.

Step 1 – Identify the Correct Authority – First determine where the birth occurred and identify the competent Registrar.
Step 2 – Open the Official Portal – Use the official CRS or State/Local Body portal. Open Government Birth & Death Services
Step 3 – Select Birth Registration – Choose the appropriate birth registration service.
Step 4 – Enter Details – Enter: Child’s name, Date of birth, Place of birth, Father’s details, Mother’s details, Address, Informant details and Other information requested by the portal.
Step 5 – Upload Documents – Upload clear copies of the required documents.
Step 6 – Submit Application – Check every detail carefully before submission.
Step 7 – Save Application Number – Save the acknowledgement/reference/application number.
Step 8 – Verification – The Registrar or concerned authority may verify the submitted information.
Step 9 – Certificate – Once registration is completed, the certificate can be issued electronically or otherwise as prescribed.

How to Apply for Death Certificate Online?

Step 1 – Identify the registration authority for the place where the death occurred.
Step 2 – Open the official CRS/state/local-government portal.
Step 3 – Select Death Registration / Death Certificate.
Step 4 – Enter the deceased person’s details.
Step 5 – Provide the informant’s details.
Step 6 – Upload the required medical/supporting documents.
Step 7 – Submit the application.
Step 8 – Save the acknowledgement/reference number.
Step 9 – Complete any verification requested by the Registrar.
Step 10 – Download or collect the certificate after approval.

What Is the 21-Day Rule?

The normal reporting period prescribed for births and deaths is 21 days from the date of occurrence. Registration within this normal period is free of charge under the official CRS guidance.

This means families should not wait unnecessarily.

What If Registration Is Delayed by 21–30 Days?

Under the amended framework, information supplied after the normal period but within 30 days can be registered by paying the prescribed late fee.

What If Registration Is Delayed by 30 Days to 1 Year?

For information supplied after 30 days but within one year, the law provides for written permission from the District Registrar or prescribed authority, payment of the prescribed fee and submission of the prescribed self-attested document.

The official CRS Form No. 14 is an example of a self-attested declaration used for delayed reporting under Section 13(2). It asks for information such as the event details, reason for delay and purpose for which the certificate is required.

New Rule for 1–2 Years Delay

The 2026 amendment provides that where birth or death information is furnished after one year but within two years, registration can be made on an order of the:

• District Magistrate (DM)
• Sub-Divisional Magistrate (SDM)
• Executive Magistrate authorised by the District Magistrate

The authority must verify the correctness of the reported birth or death and the prescribed fee must be paid.

New Rule for More Than 2 Years

This is the most important 2026 change.

The Registration of Births and Deaths (Amendment) Act, 2026 provides that where information about a birth or death is furnished more than two years after the event, registration will require an order of a Judicial Magistrate of the First Class (JMFC), along with verification and prescribed fee requirements.

Important: The 2026 amendment received Presidential assent on 6 August 2026, but the Act states that it will come into force on a date notified by the Central Government. Therefore, applicants should verify the commencement notification before relying on the new provision for a specific case.

Birth & Death Certificate Important Government Links

Purpose	Official Resource	Link
CRS / Birth & Death Registration	Civil Registration System	Open CRS Portal
Government Service Search	National Government Services Portal	Search Government Service
Birth & Death CRS Information	National Government Services Portal	Birth & Death Certificate Service
RBD Act	Registration of Births and Deaths Act, 1969	Read the RBD Act on India Code
India Government Portal	National Portal of India	India.gov.in

Always check the website domain before entering personal information. Prefer official Government domains such as .gov.in, crsorgi.gov.in, india.gov.in and official State/local-government portals.

How to Avoid Fake Birth & Death Certificate Websites

Because birth and death certificates contain sensitive personal information, applicants should be careful when searching Google for online services.

Never:

• Share OTP with an unknown person.
• Give Aadhaar details to an unofficial website unnecessarily.
• Pay money to an unknown website claiming to be a government portal.
• Assume every website containing the words “CRS” or “Government” is official.
• Upload sensitive documents to an unknown domain.

Always:

• Check the complete website address.
• Prefer official Government portals.
• Verify the local Registrar.Keep your application acknowledgement.
• Download certificates only from authorised portals.

Birth Certificate Correction

If a birth certificate contains an error, the correction procedure depends on the nature of the mistake and the applicable State/UT rules.

Examples may include:

• Spelling mistake in name
• Incorrect date
• Incorrect place of birth
• Parent’s name error
• Address/detail error

Documents that may support a correction:

Correction	Possible Supporting Evidence
Name spelling	School record/other accepted record
Date of birth	Hospital/birth record or other accepted evidence
Parent’s name	Official identity/supporting record
Place of birth	Hospital/medical/local record
Other entry	Relevant documentary evidence

The final decision is taken by the competent Registrar according to applicable law and rules.

Death Certificate Correction

If the death certificate contains an incorrect entry, the applicant should contact the concerned Registrar and submit the prescribed correction request with supporting evidence.

Common issues include:

• Wrong spelling of deceased person’s name
• Incorrect date of death
• Incorrect place of death
• Incorrect age
• Incorrect family/informant details

The Registrar may examine the supporting documents before making a correction.

What Happens If Birth Occurred in a Hospital?

When a birth occurs in a hospital, maternity home, nursing home or similar institution, the institution/authorised officer has responsibilities for reporting the event to the Registrar under the applicable framework.

Parents should still:

• Check that the birth details are correct.
• Confirm spelling of parents’ names.
• Check date and place of birth.
• Keep hospital discharge/birth documents safely.
• Obtain the certificate after registration.

What Happens If Birth Occurred at Home?

For a home birth, the prescribed person/informant has responsibility to report the birth to the Registrar of the concerned area. Official CRS guidance identifies the head of the household as responsible for reporting births and deaths occurring in the house.

What Happens If Death Occurred in a Hospital?

Hospital deaths involve reporting and medical certification requirements. The 2023 amendments strengthened the provisions concerning certificates of cause of death issued by medical institutions and attending medical practitioners.

What Happens If Death Occurred at Home?

For a home death, the prescribed informant should report the death to the competent Registrar. If a medical practitioner attended the person during the recent illness, the applicable medical certification requirements should also be followed.

How Long Does It Take to Get a Birth or Death Certificate?

The exact processing time can vary by State, local Registrar, type of application and whether verification is required.

The amended Act provides that once registration is completed, the Registrar should issue the certificate as prescribed; the statutory framework provides for issuance not later than seven days after completion of registration.

Important: Do not confuse, Registration processing time with delayed registration/magistrate order time. A normal registration can be comparatively straightforward, while an old unregistered birth/death may require additional verification and authority/court proceedings.

Is Birth Certificate Free?

For registration reported within the normal 21-day period, the official CRS FAQ states that no registration fee is charged.

However, late registration fees, certified copies, correction fees, local service charges or other charges may vary according to applicable State/local rules.

Therefore, do not rely on a single nationwide fee amount unless it is confirmed by the relevant authority.

Is Death Certificate Free?

The same normal 21-day rule applies to death registration: the official CRS FAQ states that registration reported within 21 days is free of charge.

Late registration and other services may involve prescribed charges.

Why Should You Register Within 21 Days?

Registering on time has several advantages:

1. No normal registration fee.
2. Less paperwork.
3. No delayed-registration permission.
4. No magistrate-related procedure.
5. Faster completion.
6. Better preservation of official records.
7. Easier access to future government services.

Common Mistakes to Avoid

Mistake 1: Wrong Place of Registration – Birth/death registration is linked to the place of occurrence.
Mistake 2: Spelling Errors – Check names carefully before submitting.
Mistake 3: Incorrect Date – Even a small date mistake can create problems later.
Mistake 4: Waiting Too Long – Late registration becomes more complicated as the delay increases.
Mistake 5: Using Unofficial Websites – Always verify the domain.
Mistake 6: Uploading Unclear Documents – Use clear, readable scans/photos.
Mistake 7: Losing the Application Number – Keep the acknowledgement safely until the certificate is issued.

Frequently Asked Questions

Conclusion

Birth Certificate and Death Certificate registration should ideally be completed as soon as possible after the event. The normal registration window is 21 days, and timely registration avoids many additional formalities.

The Registration of Births and Deaths (Amendment) Act, 2026 has introduced a significant change for delayed registration: cases delayed by more than two years will require a Judicial Magistrate First Class order under the amended framework, while cases delayed by more than one year but not more than two years remain within the executive-magistrate route.

Because implementation of the amendment depends on the Central Government’s commencement notification and because local procedures can differ, applicants should always verify the latest requirements with the concerned Registrar or official government portal before submitting an application.

Official resources:

• CRS – Birth & Death Registration
• National Government Services Portal
• India Code – Registration of Births and Deaths Act

Disclaimer

This article is provided for general informational and educational purposes. Birth/death registration procedures, fees, forms, document requirements and local implementation may vary by State/UT and Registrar. The 2026 amendment’s commencement should be verified from the latest Central Government notification. This article is not legal advice. Always use an official government portal or contact the competent Registrar for case-specific requirements.